Tuesday, May 8th, 2012
- Treasury update
- Jessica Lee will take over as treasure at the end of the year
- Terry will close out the year as the treasurer before handing off to Jessica
- SSC meeting summary
- Reviewed balanced score card
- In reviewing language put in place years ago under Ms. Lee the SSC is evaluating which of the goals are achievable and which might need to be rewritten to be a little more concise and achievable
- Next SSC meeting will focus on the above simplification and then present back to the larger community for review/input
- After School program survey goes out in Wednesday’s folder this week
- Miss Peoples has declined the offer to chair the SSC
- Miss Alisa will be the SSC chair until the end of the year
- Vincent is now vice-chair until the next year
- PFC nominations needed for next year.
- May’s meeting will be the last PFC meeting of the year.
- End of May’s meeting will want to elect officers and discuss plans for next year
- Would be great to have a parent of a 3rdgrader or older (someone with some continuity and experience at the school) chair the PFC.
- While Jon won’t be here, drag shows can continue.
- In addition to an experienced/veteran parent, ideally we could have co-chair situation w/ one parent and one faculty member.
- A core group of parents should meet once during the summer to plan the calendar for the year. Worked very well last year.
- Need to work on communication out to teachers and parents
- Maybe print PFC notes and distribute to parents
- After School Program contract up for renewal again
- If you have an interest in seeing the FOHM afterschool program remains intact, let Tracy know.
- Carnival and Auction
- Vincent overseeing food inside at the auction
- Miss Whitt’s class putting it together
- Parents donating food and baked goods
- Muffins, cookies, fried rice, Hawaiian mac and cheese, sweet and sour chicken
- Drinks, plates and utensils on the way.
- We can get coffee from Spikes w/ some of the money we have.
- There will be kids food at the taco truck (El Tonayense and Sweet Constructions) they’ll have sandwich board signs driving traffic through the auction to the food trucks
- Still need more ice and coolers
- Would be nice to have a canopy in the yard for selling t-shirts and tickets, jelly bean guessing jar and may location (Terry agreed to lend the school one0
- Still need volunteers to help w/ clean-up at the end of the day.
- Need extension cords (we never have enough)
- We can consider using tickets for food or cash. ($1/ticket, 12 tickets/$10, 25 tickets/$20)
- Carnival (Gia)
- Animal show, bean bag toss, crafting, face painting, games table, poetry booth, skee-ball, jumpy house, cake walk
- Rainy day plan will utilize the hallways, and Miss Peters’ room
- The green-yard committee is hosting a relaxation area in the kitchen garden or Miss Peters room if it rains.
- 8-14 high school parents manning the booths
- Skeeball comes w/ two people to man it
- Cake walk and tie-dye on limited schedule
- 1 animal show
- Cash for the food trucks
- Needs: need white socks in all sizes for tie-dye
- Drawing supplies (paper and markers etc)
- Parent liaisons for incoming kinder-parents to meet etc.
- Carnival set-up starts at 11:00 AM
- Still have slots to fill for volunteers
- There will be someone at a typewriter at the poetry booth who will write a poem on demand for a ticket. Would be great to have more poets help out1
- Donations (Wendy)
- Donations are down from years past.
- Down on wine donations compared to previous years.
- Arts projects and baskets from classes are on track
- Need help w/ bid sheets Friday day and night
- Live auction: art projects
- And big ticket items are candidates for the live auction
- Items not getting bids
- Entertainment (Dorothy)
- All lined up with exception of an MC for 2nd½ of the day.
- Marty looking for MCs, has sent out messages to 2 people
- One seems to be a solid lead, cross your fingers!
- Ms. Peoples can also help if we can’t find someone.
- Class Baskets
- Science basket
- Game basket
- Jazz basket
- Ice cream basket
- Movie night basket
- Baking basket and reading basket
- Tiles
- Photo related project one w/ Mr. Brandon
- Milk Tickets
- $2,000 sold so far w/ relatively little PR
- Will sell tickets at the auction (same table as the raffle tickets)
- Will have a table here for parents to pick-up after school
- Maybe we can auction of some VIP tickets ($50/piece)
- Would be great to have it a part of the live auction
- Volunteers
- Can start at 4:30 on Friday
- We can start set-up Saturday AM (8:00-ish)
- Principal’s report
- Recently learned that there were some labor violations in assoc. w/ positions paid by PFC and FOHM. Situation has been dealt with.
- After School Program survey goes out tomorrow
- Based on 11 elements from Excel recommended
- SSC help write the survey
- Still looking for ELAC parents (English Lang Advisory Council)
- Balanced Score Card will be available for viewing after the superintendents take a look at it.
- Other announcements
- April 23: no school (professional development day)
- April 27: bingo night
- May 8: PFC meeting w/ elections for next years officers
- May 22: Milk at Castro Theatre
Tuesday, May 8th, 2012
No principal’s report tonight
Dan Sudran from Mission Science
- The current program was made possible through Google grant
- Workshops are currently taking place with w/ 3rd -5th grades
- Dan does 3rd and 5th grade classes on site (vs. at Mission Science)
- 4th grade is going to Mission Science
- Mission Science is promoting the 2ndSaturday program which is a family open house at Mission Science. Parents who have taken their families recently loved it.
- Next one is on April 14
- Free program but donations accepted
- Would like to see more Harvey Milk families there!
- Dan has created a mobile armature for packing and transporting the skeleton of a whale the kids can re-assemble. We could have it at Harvey Milk w/ the right buy-in, ie having the school look at curriculum the supports and enriches literacy with science.
- John Muir is building the whale right now and the literacy coach has built a great curriculum around it addressing learning objectives for kids in K-5.
- Moving to Leonard Flynn in May and Moscone in October
- Also working w/ younger kids at McKinley w/ take home science kits (2 cups and a red alcohol thermometer $1.50-2.00). Lots of experiments they can do in the kitchen at home.
Financial Report
- Drag Show: netted $5000
- Bowling for Camp Mosiac raised $275
FOHM report
- Fundraiser showing Milk at Castro Theatre on 5/22 for Harvey Milk Day
- Cleve Jones and Scott Weiner will be speaking
- Classroom that sells the most tickets gets a pizza party
- Tickets on sale at brown paper ticket (http://www.brownpapertickets.com/event/233452)
- There is a field in which ticket you can enter the classroom’s number/teachers name to get credit. Share the link w/ your friends!
- Parents can buy tickets to sell to their friends
- Tickets can be picked up at school w/ after school program.
- Day-care will be provided at the school for parents.
- Flyers are getting printed that parents can hand-out
- E-mail board
friendsofharveymilk
org (boardfriendsofharveymilkorg) to get PDFs to print
- Will also be posted on the Yahoo! Groups
- Groupon fund raiser w/ Cliffs, Dancing Pig, Swirl and hopefully Harvey’s that will be done w/ Alvarado and one other school later this spring
- This is a model that schools in Dallas tested and raised $28k
SSC Meeting Report (notes not available yet as meeting just ended)
- Representatives from the district were present (Margaret Chu and Brent Stevens) and more faculty than previous meetings attended.
- Topics:
- 2012-13 budget
- Committee by-laws
- Afterschool survey to go out this week in Wednesday folder
Discussion with Margeret Chu
- There’s a district meeting tonight. 450 lay-off notices going out in the next couple of days.
- SSC made the recommendation to waive the interview process for the principal’s position this year. The district and Ms. Peoples will now move forward with contract negotiations.
- Margaret and Ms Peoples have standing meetings two times a week
- Margaret would like to offer her support for anything we need help with
- Ms Peoples can pass info along about our fundraising events that can be included in the Why SFUSD newsletter to teachers and faculty.
- John mentioned that we’re challenged w/ the district real-estate office as we’re now being charged for every hour after school that we use the school for any function or fundraising. The facility costs for the recent Drag Show was $800. These charges have a drastic impact on our ability to raise money to pay for all of things we as a community do to provide an even stronger education and environment for our kids.
- Is there an opportunity for Margaret Chu to advocate for us to have that fee waived? Margaret will look into it.
- Tracy can work with Margaret on this
Carnival and Auction Update
- Every class is providing a basket and an art project. If you don’t what your class is doing, reach out to your teachers/PFC representative to see what’s needed
- These projects bring in a lot of money. Please help your teachers with this.
- Behind on some things and need the parents on the committee to have weekly meetings until the carnival which is in 4 weeks (Saturday April 14)
- We need day of volunteers and set-up volunteers the night before. Recruit your friends w/out kids to help
- Donations are coming in and getting posted on the web-site. Get the word out to your friends.
- Carnival coming along well. Many thanks to Gia and the team working with her!!
- Right now we have set-up or are considering
- jumpy houses
- 2 food trucks
- tie-dye
- science animal show
- games booth,
- maybe a poetry wall
- cake walk
- Maybe sleeping giant if we can get a tall parent to volunteer to be the giant,
- timed tickets for cake-walk
- no cake-walk until after kids have eaten real food
- jumpy house
- hoping to have a music stage for entertainment if there’s overflow, Vincent may be able to help
- In the past the carnival generally raised $3000-5000 with approximately $500-700 investment.
- We should think about the time and effort that goes into this we should think about how much money we want to raise from this and should it be a separate event from the auction. The current effort relative to the money it brings in may not be worth it. In the future perhaps we can tie it to a larger Harvey Milk day event w/ the rest of the community and other businesses in the community.
- Auction Entertainment <insert my update>
- There are 3 bands (including a band of kids Coach Glenn works with), a hula hoop act, belly dancer and hip-hop club lined for entertainment
- Other Updates
- Parents for public schools ambassadors will be telling new parents about the carnival.
- Would be nice to have parents available at the carnival to walk new parents around the school
- We’d like to encourage the 5th graders to help chaperone the younger kids around.
Dates to keep in mind
- March 16 is a furlough day
- March 26-30 spring break
- April 6 is a furlough day
- School closed for faculty development April 23
- April 27 bingo night
- April 10 is the next PFC meeting
Tuesday, May 8th, 2012
HMCRA PFC Meeting Notes
February 7, 2012
NOTE: Sarah Weil is currently the acting treasurer and Dorothy Bowie acting secretary
- Feb Drag Show this Friday, doors open at 7:00: bring your friends and their money!
- Everything is pretty much ready to go
- Susan and Jennison handling logistics
- Everything is handled and ready including a stack of $1s for tips
- Still need Costco donations
- Jennison will be putting out another list of items still needed and then going to Costco on Thursday for the rest.
- Need to reach out to the community
- 20 performers lined up for the evening
- Chef prepped goodies will be sold there
- Want teachers to talk up the event (thanks Ms. Whitt)!
- Box-Top campaign
- We have re-established our account w/ General Mills for Box-Tops for education (http://www.boxtops4education.com/)
- We can raise up to $20k a year
- 4 revenue streams:
- Box tops,
- Online store
- Earn bonus box tops
- Earn ebox tops
- See their website for more information: http://www.boxtops4education.com/
- We’re too late to get much in time for this year’s deadline (April 1)
- Still bring them in but we’ll have a bigger push next year.
- Bring General Mills Box Tops to Ms. Shawn’s office
- Treasury update
- Per Terry, things are in good shape though we’ve spent $2500 more than we’ve brought in to date (not sure if that include movie night)
- Movie night was a big hit ($3k) !
- Terry has started transitioning treasury duties to Sarah Weil
- We still need someone who can fill the treasurer position…time for the closet accounting majors to come out.
- April 14 Carnival and Auction update from Marliese
- Donations (Wendy)
- Letter finalized, approved and sent out to all of last year’s donors and some donors for past years
- 1500 businesses were sent letters this year
- Could use help following-up w/ businesses that have not responded
- Additional reach out being done by parents w/ contacts that may donate
- As we get closer to the date, we’ll publish a list of what’s going to be auctioned to allow for bids to come in early/prior to the event
- Not doing the online auction this year, too much effort and error prone.
- We generally get about 300 donated items
- Restaurants, bars and tattoos are generally our biggest sellers, liquor, skate boards and bikes do well too
- Ski lift tickets are good
- Concert/venue tickets are good
- Art and services generally don’t go over as well but we’ll take them
- May want to contact design bazaar vendors to see if any of them might be interested in donating something (Shawn following up w/ Audrey for contact list)
- Classroom art projects and baskets do very well in the live auction
- Carnival (Gia)
- 2 people helping: we need more volunteers!
- There’s a sweet food vendor lined up
- Have reached out to food-truck vendors to see about interest.
- $5-6 for kids and double that for adult meals seems fair in terms of price vendors can expect.
- Taco trucks may be an option if we can’t get a food-truck
- Need 2 volunteers per shift for watching kids/crowd control needed
- Hoping to get a buddy system set-up where older kids help take the younger kids around the carnival
- Need ideas for carnival games:
- cake walk, photo-booth are lined up
- the balloon pop was a hit last year, need someone to lead it though.
- Libby (George’s mom) is helping w/ volunteers
- Hoping to raise double what we have in the past on the carnival
- Wendy and Susan can help w/ info on carnival games
- At least one jumpy-house is lined up, trying to get another one
- We think Tina Moss can do face-painting
- We need to start keeping guides/materials to help future carnival’s
- Laura (Beckett’s mom) has volunteered to do this for the carnival (carnival in a box)
- Susan and Shawn led up the carnival for years until the last few years and can provide some info.
- Would be great to do this for all of our events (like movie night)
- W/ movie night (and the Halloween dance), having teachers involved and focused and signed up made a big difference in the success
- Entertainment (Dorothy)
- Coach Glen has a kids band getting ready to play
- Bodhi Freedom manages a band that will play
- Dorothy meeting w/ Miss Susan on Friday for guidance and ideas for lining up more performers
- We Will also discuss ideas for entertainment outside at the carnival
- Need cake-mix and frosting donations
- We need about 40 cakes
- Cheap, simple and ugly is best (the more sprinkles, candy and frosting the better)
- We’ll take any baked goods you want to donate
- Marliese is checking in w/ Vincent on food
- We need someone to volunteer for the high-tech raffle: Shawn will see who she can recruit
- Need to check w/ Allison regarding status of baskets
- Need to check w/ Charlie on fliers and Terry on posters
- Camp Mosaic
- Deadline for raising the funds set by school was Feb 2
- Money is coming in slowly
- ½ way there w/ ($5k) only ½ of the attending parents have contributed
- Official deadline set by the camp is end of March
- Costs about $250/kid
- Teachers have agreed to forego their stipend but we’d still like to cover their expenses.
- At a minimum $10k is needed to send the kids but there are additional expenses for transportation and teacher expenses (approx. $5k)
- Trip is April 30-May 4
- Future plans for avoiding this sort of crisis-mode are being explored such as asking families to start making a donation towards their child’s week at camp starting in kindergarten.
- SSC meeting debrief
- SSC is still learning a lot in managing the SSC in Sandy’s absence but making progress
- There’s a district summit that includes discussions on how to run an SSC this Saturday AM (see harveymilk.com calendar for more information)
- The district has given the SSC until Feb 16 to decide if the school want to initiate interviews with potential principals.
- The group was divided about the thought of going through the interviewing process for a principal again (the intent is to include Tracy in the process).
- This is not a judgment on Tracy’s performance at all, just an acknowledgement that the staff and parents did not have an opportunity to be as involved with the process last year as we would have liked.
- The PFC is also torn about how move forward w/ just a 5 day deadline
- We have a school climate survey that Shawn is getting ready to distribute (10 questions or less)
- Why not use that as a vehicle as there are also questions that relate to leadership in it to see how parents are feeling about our current situation and what if any change is needed.
- Shawn can have the survey distributed to teachers for kids to take home this week and incent kids w/ prizes to bring in their feedback.
- Can also set it up in Survey Monkey w/ the exact same questions
- The afterschool staff can also encourage parents to complete the survey.
- March 13 PFC meeting topics:
- Camp Mosaic
- Auction and Carnival work
Tuesday, December 13th, 2011
HARVEY MILK CIVIL RIGHTS ACADEMY
PARENT FACULTY CLUB
MEETING AGENDA
DEC 13, 2011
Facilitator: John Antoniades, PFC Co-Chair
Secretary: Sarah
Timekeeper: 7:00pm-7:50pm
Reports & Discussions
SSC Report:
Budget: FoHM has raised enough to fund after-school program
Balance scorecard posted to website: Goals and values match funding sources
No SSC budget – wait to match until February revise.
Need parent/staff faculty alternates.
Please sign-up for school loop for communications from Tracy Peoples. Link in SSC notes.
FoHM: Budget for after school program – fundraising efforts from parents – 90% there – $600 short. Second phase starting this week to bridge gap. Staffing changes to help with gap.
Lost Free lunch status ($15k), benefits, and doubling of program staff.
65% from Excel grants are secure. District gets grants and awards them to schools. Below count for some of the grants by about 13 children. Susan is going to address this in phase II fundraising.
Harvey Milk Day (May 22) fundraising event is showing of the film Milk at Castro Theatre. Guest appearances by film. Michele Lutz, Marcus Stephens (Wells Fargo) leading the event.
Cliffs Variety did fundraisers for 15% off – $2,485 + $515 from Cliffs
$2,300 Castro Street Fair – Need chair for next year.
42 invitations for restaurants for pre-drag show in February
Terry will not be able to continue to be Treasurer after this school year. 12 hours a month commitment. Please contact her if you’re interested.
Audrey Vernick is stepping down from position. Children are leaving Harvey Milk. She will post something to inform the community. Let’s us consider a small thank you gift ($50) – Unanimous resolution.
Carnival & Silent Auction – Marliese Warren – 4/15. Donations should start coming in now. Need 3-4 volunteers to solicit and process donations. 5-6 volunteers for basket making. 2 classrooms will sponsor the carnival. Kinder needs to be trained. Hot dog machine, cake walk (donations/volunteers), incoming Kinders should be invited. Tye dye (Anna). Communication/marketing volunteers. One month billboard – need designer – fright night dad – Charlie Wiley. Terry has specs. High tech raffle (Susan) – donations needed. Ms. Whitt’s cafe or possibly food truck. Permits? More to come…
Other fundraisers – February 10 drag show (cleared $7k last year – 200+). Need to get the word out – families and staff. Childcare. Billboards – Mark Lewis. Susan, Yvonne and Jenison. $100 for company to sponsor ad. Need logo asap. Contact Terry.
Movie night – 1/27
This weekend – gift wrapping at Cliffs – need donations of gift wrap, ribbons. Bake sale items (need to be wrapped). Proceeds will benefit
Bowling in Daly City – January 15 (Sunday) Shoe rental and drink $10 ($5 to HM)
Red Devil Lounge – January 18 (date to be confirmed). Glenn’s band and Russ Vernick. Looking for a weekend date. Lead by Andrea, Deona and Bailey
Announcements
- Drag Show – Getting The Word Out – School and Outlying Communities – John Antoniades / Susan Tramontana / Terry Asten-Bennet
- Sgt. Chuck Limbert of Mission Station would like to have the police officers of Mission station do a Hotcakes for Harvey fundraiser for us sometime this year. They will do the cooking, serving, food acquiring, we would just have to do publicity.
- Donations and Matching Funds Inititative – Flier went out in Wednesday folder last week.
- Make sure you sign up for the HMCRA Yahoo Group List! Info is on the back of this Agenda! http://groups.yahoo.com/group/HMCRA
- Winter Peace Assembly – 6pm
- Sweatshirts will be on sale before/after the Assembly – Hoodies ($30) Zip-ups ($35)
Volunteers Needed
Book Fair -
Drag show – 10 people at 6pm
Carnival & Silent Auction
